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Office Administrator


Tel Aviv

Our client is a boutique immigration law firm specializing in U.S. business and family immigration law. Our offices are located at 22 Rothschild in Tel-Aviv.

We are looking for a vibrant dynamic person to fill the full-time position of Administrative Assistant who will be able to join our team assisting the attorneys in preparation and submission of petitions and related tasks including:

  • Law office administration including PA tasks for Founding Partner.

  • Communicate between the SI legal team and client teams.

  • Obtaining documentation from clients and meeting with them as necessary.

  • Managing client documentation, ensuring that everything requested was provided.

  • Filling out various types of visa application forms.

  • Preparing exhibits, petitions, and application packages for submission.

  • Dealing with application filing fees and scheduling visa interviews.

  • Managing and updating documents in our immigration case management system.

  • Coordination with outsourced suppliers and expense tracking.

  • Assisting with business development events (seminars, conferences).

  • Updating social media platforms and website.

  • Occasional “light” translations (Heb to Eng).

General requirements/skills:

  • Bachelor’s degree

  • Fluent English speaker – must.

  • Hebrew fluency (speaking and reading are most important).

  • Highly detail-oriented.

  • Ability to work independently.

  • Excellent verbal and written communication skills.

  • The ability to relate and communicate to clients and people at all levels.

  • Faultless spelling and grammar.

  • The ability to effectively prioritize and administer tasks as well as the flexibility to do occasional work outside of office hours.

Preferred requirements/skills:

  • Bachelor’s degree in law or business administration.

  • Minimum of 2-3 years of experience in a law firm.

  • Prior experience in immigration is a major advantage.

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