PA & Office Manager

Location: 

Tel Aviv

A boutique international consulting family company is looking for a multilingual and experienced Personal Assistant & Office Manager in Tel Aviv.

The Office Manager has to ensure the smooth running of an office on a day-to-day basis, manage administrative tasks, and provide To provide administrative support to the Senior Management Team.

Responsibilities include:

• Coordinate the smooth running of office administration,

• To coordinate meetings, including booking external venues, sending out reminders, and setting dates in liaison with the chair or senior staff

• Booking flights, transport, and accommodations

• Manage the purchase and maintenance of office and kitchen equipment, facilities, and services dealing with correspondence, complaints, and queries

• preparing letters, presentations, and reports

• managing office budgets

• implementing and maintaining procedures/office administrative systems

• attending meetings with senior management

• To organize refreshments for meetings, including ordering food and making tea and coffee.

• Basic bookkeeping responsibilities

• Host and welcome clients and executives in the office

Requirements:

• Mother tongue French/ Italian /Russian - must

• Fluent in English & Conversational Hebrew - must

• minimum 3-5 years of experience as a PA to an Executive

• Able to be in the office on a daily base from 9-5 pm (after the lockdown)